SEABROOK PLAYGROUP

Meeting at "The Cottage' Seabrook Community Centre

Wednesday 11^th May 2011 @7.30pm

Playgroup Victoria Membership - 43823

Consumer Affairs Reg - A0041653L

AGENDA

Welcome: Meeting opened at 7.45pm

Present: Helen Simons, Megan Wilson, Amanda Lowe, Beata Blannin, Julie O'Brien, Simone Harnden &

Michelle Gardiner

Apologies: Marg Sayers-Marchett

Absent: Tammy Todd

Minutes from previous meetings: Nil

Business arising from last minutes:

• Code change for key safe
• Children's lunch tables to be repaired (? Replacing)
• Purchasing of new items eg: Stool for sink, coins for cash registers, new tunnel, watering cans
• Issue of further fundraising to be raised by Group leaders to playgroup members (What is the response?)

Correspondence in:

• Wyndham City Council - Notification of a temporary food premise
• Bendigo Bank - Carbon Down flyer
• Hobson's Bay City Council - Letter of application for community grant

Correspondence out:

Nil

Reports

Co-ordinators Report:

We've had a slowish start to the year. I have cancelled the Friday lunch session due to Playgroup being unable to fill the session. We now have 8 Playgroup sessions running.

I've had only one incident last term with Friday morning's merger causing a few headaches. Merging two groups together has indeed been challenging, with some compromises made.

Clean-up was performed by Friday am and Tues pm sessions. Thanks very much. It was supposed to be Wednesday am and pm this term but as Wednesday pm is only just starting, I thought it better to switch it with term 3 and have Thursday am and pm do clean-up for term 2.

We have the opportunity to apply for a community grant through the council, applications open June 1^st. I will be applying to upgrade/replace some of our toys.

Treasurers Report:

2^nd Quarter (1^st Feb 2011 -30^th April 2011)

Total Income: $4049

Total expenses: $1855.34

Balance as per bank statement 30^th April 2011: $5444.57

Reconciled Balance as at 30^th April 2011: $5413.97

Current Balance as of 12pm 11^th May 2011: $5879.57

However a $1664 cheque has been sent this week, to Hobson's Bay for rent.

As of Wednesday 11^th May we have 17 families still to pay term 2 fees.

Please refer to your individual group lists for specific members.

Our current family figures are 57 with 8 hopefully started today in the Wed PM session, with a total of 89 children.

We will now be running 8 groups in total.

Purchasing Co-ordinator's Report:

Please let me know of any requests.  I have had requests from my group for some new play doh as the current play doh stains. 

When requesting new items can you please text me or call me during the day.  I had a call at 9pm one night to say there were no teabags.  As I have a family member with terminal cancer you can imagine how nervous I was answering that call.  My husband was very mad also. 

Social/Fundraising Co-ordinator's Report:

We have booked sand art and ponies through Aussie Events and Amusements with a total $907.50

A $180 deposit has been paid.

Two jumping castles, a petting zoo, and a chair-o-plane ride has been booked through Camel Corner with a total of $1925

A deposit of $580 has been paid.

Total spent $860

Balance to pay $2672.50

Total available to spend at 10/05/2011 is $2310.89

An application for a temporary food licence was sent in to Wyndham City Council for the Bunning's BBQ. We have received the notification of a temporary food licence from them. This term we will draw up a schedule for playgroup members to volunteer their time in our biggest fundraiser and urge our group leaders to encourage their members to assist us on the day.

We have also had a brainstorming session re: Christmas party and have come up with a number of ideas to help make the day more exciting for the families of playgroup. We are also looking into having a sausage sizzle on the day where food and drinks will be available for a small cost (to be operated by community scout groups)

We are also interested in receiving feedback from tonight's meeting from the playgroup members on their thoughts re: other fundraisers for the remainder of the year.

Enrolment Officers Report:

Sessions are as follows

Tues AM Full -  7 Families/15 children (Including 1 trialling)

Tues Lunch Full -  7 Families/16 children/1 baby

Tues PM - 8 Families/13 children (Including 1 trialling)

Wed AM - 8 Families/ 9 children (Including 1 trialling)

Wed Lunch New session started today - numbers to be confirmed

• Four families came today, another two families to come next week (maybe another two families, still waiting to hear from them)

Thu AM Full - 10 Families/13 children

Thu Lunch Full - 10 Families/16 children (Including 1 trialling)

Fri AM Full - 10 Families/14 children (Including 1 trialling)

Fri Lunch Session cancelled - no interest

• 3 Families on the waiting list for Friday AM session

Group Leader's Reports

Tuesday AM:

All going well.  Peta Keown decided not to return this term due to her older son not enjoying playgroup (perhaps the age gap was a bit too much (I think about 6-7 months older than the others).  Our group size is at 8 families with a couple of people possibly joining this term.  Michelle Cross trialled our session last term, but we haven't seen her back this term as yet.  Also Julie mentioned there might be a new person Louise Mason starting as well.

On another note, Anoma Whitmore (Dad: Tim, Sister: Erica) gave birth to her baby girl "Allegra May" on 22nd April.

Tuesday Lunch:

Sharni Botsaris has left due to family commitments she had 1 child remaining in playgroup. Carolyn has given birth to a baby boy Max.

Tues PM:

We have changed our session time slightly as the majority of our group have children that have naps which conflict with the current time. It has now been from a 1.30pm start to a 2pm start and a 4pm finish instead of a 3.30pm finish. We have no other changes our group is running smoothly.

Wednesday AM:

Term 2 we have had 2 families drop out due to other commitments & 1 family change to another day.  I believe a new lady will be joining with her little boy.

All other Playgroup members are happy with 3 babies due on this year.  So our group will be expanding.

I am not sure of the status of Priscilla Hilvert if she has paid for the full year as she now has her boy in child care 5 days so i am not sure if she is continuing either.

Wednesday Lunch:   VACANT GROUP

Thursday AM:

Nothing has changed, all is OK.

Thursday Lunch:

No report was received, committee assumes all is ok.

Friday AM:

After a shaky start in term one all seems to have settled down.

Friday Lunch: VACANT GROUP

General Business:

• The code still needs to be changed for the key safe and is on the list for Megan Wilson to do.
• The children's lunch tables will now be fixed, as it was questioned last term whether there were enough funds for them to be replaced. It has been decided that there isn't at this stage. Amanda will organise for them to be collected at the end of the last session of the week, have them repaired and returned for the beginning of the week so as not to disrupt playgroups' usage of them.
• A stool for the kitchen sink has been purchased and is kept in the cupboard under the sink for the children to use. More coins have been purchased for the cash registers, (Amanda will bring in a container for these to be put in). During the end of term clean up, several of the "Missing" watering cans turned up, so there wasn't the need to buy more at this stage. We are still looking into the tunnel being replaced.
• There will be no more fundraising. If after the BBQ we still are short on funds for the Christmas party an email will be sent out explaining this to playgroup families and requesting a one of payment be donated toward the Christmas party. (Of approx.. $5 - $10)
• Megan will also be contacting Bert at the Altona Miniature Railway and asking if the canteen can be made available on the day of the Christmas party to allow families to purchase food and drinks if required.
• End of term clean up will be Thursday AM and PM

Short centre report

Thank you to all those who attended and helped at the centre 10^th Birthday celebrations. We were fortunate with the weather and found the time and barbecue a big hit. It was great to also see some past kindergarten teachers and staff attending. We are hoping to hold a similar function later in the year and will keep you updated as well as offer kindergarten tours at different times.

Please feel free to submit a favourite family recipe - via email is preferred -and encourage others to do so as well. We will be printing a centre recipe book for release at the end of the year.

Plans are being finalized for the centre extension including provision for additional parking due to the pressure it will put on the existing parking spaces. It is exciting that the project is being finalised, on time and due to start mid year, with the new kindergarten room to operate from start of 2012.

• The clock in the playgroup room was broken and will be replaced in the coming week
• An inside door lock will be affixed to prevent children from leaving the playgroup room

Megan will be discussing with Marg issues associated with the cleaning of the floors in the playgroup room.

Next Meeting Date:

Wednesday 10^th August @ 7.30pm

Meeting Closed at: 9.00pm

Next meeting to be held on: Wednesday August 10^th @ 7.30pm in "The Cottage"